CLAS Supplemental Funds
When preparing financial transactions such as Purchasing requisitions or Payroll appointment forms, you need to identify the account for the expenditure to be charged to. This account is referred to as the Master File Key or MFK which is up to 40 characters long and divided into10 elements or fields of information. (Definitions of these codes are on the Accounting Services' Accounting Code Manual Table of Contents web site.)
| Fund | Org | Dept | Sdpt | Grt/Prg | Inst'l Acct | Org'l Acct | Dept'l Acct | Func | Ccct |
| XXX | 11 | XXXX | XXXXX | XXXXXXXX | XXXX | XXX | XXXXX | XX | XXXX |
When the College of Liberal Arts & Sciences gives supplemental funds to a department, special coding is used to identify these funds by using the 8 digit "grant/program" number and the 3 digit "Organizational Account Code." Some may also require the "Cost Center" code to identify a faculty member. The following is a list of the types of funds and appropriate codes.
Type of funds |
Org'l Acct |
Prg # | |
|---|---|---|---|
| Instructional Allocations: | |||
| Non-recurring salaries (e.g., visiting faculty, TA's for Faculty on Leave) | 100 | 5-2575000 | |
| Recurring Lecturer (3 yr line) | 150 | 5-2575000 | |
| CLAS Teaching Assistants Allocation: | |||
| Teaching Assistant CLA block allocation | 000 | 5-2575000 | |
| TA funds approved for special use - such as instructor | 130 | 5-2575000 | |
| Minority TA allocation | 600 | 5-2575000 | |
| Travel Allocation | |||
| Travel Block | 200 | 5-2584000 | |
| Suppl Travel | 210 | 5-2584000 | |
| Faculty Recruiting Exp. (lodging, food, advertising, etc.) | 220 | 5-2584000 | |
| New Faculty Allocations (in offer letters) | |||
| Start-up Computers | 300 | 5-2570xxx | |
| Start-up Equipment | 300 | 5-2570xxx | |
| Startup Other | 310 | 5-2570xxx | |
| Faculty Moving | 630 | 5-2570xxx | |
| Renovations | 315 | 5-2570000 | |
| Equipment Allocations: | |||
| Suppl College Equipment | 320 | 5-2583500 | |
| Instructional Equipment | 330 | 5-2569000 | |
| CLAS Funds for Computers (not new faculty) | 350 | 5-4500104 | |
| Other Allocations from CLAS | |||
| CLAS/Summer Session Funds | 108 | 5-2560500 | |
| Renovations (not for new faculty) | 550 | 5-2571000 | |
| DCE Partnership Return | 240 | 5-2575000 | |
| DEO Supplement - Salary | 160 | 52582000 | |
| DEO Research/Travel | 165 | 52582000 | |
| Dept Reviews | 610 | 5-2583500 | |
| Supplemental GE - not specific | 500 | 5-2583500 | |
| F&A (ICR) Block Allocation | 000 | 5-2561000 | |
| F&A (ICR)/CLAS Add'l funds (matching) | 510 | 5-2561000 | |
| First-Year Seminar | 180 | 5-2563000 | |
| Ntitle Funds | 000 | 5-2562000 | |
| ADA Accommodations | 530 | 5-2575000 | |
| Temporary Staff Wages | 120 | 5-2583000 | |
| Other Dept Coding | |||
| Recurring General Expense | 0xx | ||
| Request to use GE for Salary (for example - Misc Prof) | 340 | ||
| Allocations from other Sources outside CLAS | |||
| PR | 000 | 5-2583900 | |
| Other Allocations | 000 | 5-2583999 | |
| Provost | 000 | 5-2583902 | |
| Faculty Scholar Awards | 900-999 | 5-2599000 | |
| Ntitle Funds | 000 | 5-2562000 | |
| CLAS Foundation Funds - Fund 520: | 520 | 80xxxxxx |