CLAS Guidelines for Carryover on Non-General Fund Accounts

Course/Lab Fee Accounts - Departments should review all course fee accounts to ensure that proper course-related expenses have been charged to the account. According to CLAS policy (Faculty Handbook #7), course fee accounts may not be used to develop a general revenue source. If fees in excess of need are collected, the overage must be reimbursed and the fee reduced or eliminated. Please provide the rationale for any surplusses or deficits in these accounts to Eugene Buck, Eugene-Buck@uiowa.edu by 1st Close.

Income Generating Accounts - (Examples-Fund 240/260) In order to ensure that income is correctly reported, Departments should review accounts to ensure that all appropriate expense and revenue are charged to that account.

Foundation Accounts - (Example-Fund 520) Departments should review accounts and process transfers from the UI Foundation by June 15th. (See CLAS policy on Foundation Accounts)

Grant Accounts - (Example-Fund500/510) Many times the grant budget period does not coincide with fiscal year end, however, deficits should be reviewed and Departments should follow up with their Grant Accounting contact.