Changing a Previously Reported Grade

To correct an error in computing or in transcribing a grade or to change a grade for other justifiable reasons, the instructor must complete a grade change. Go to Osiris and use the Grade Change: Instructor link, submitting the grade change to the DEO. The DEO evaluates the circumstances and decides whether to approve the change. If the DEO approves the change, it is then routed to the CLAS Academic Programs & Services office if the student is an undergraduate or to the Graduate College if the student is a graduate student.

Exceptions to submitting a change in grade on OSIRIS are as follows:

1. A Guided Independent Study (GIS) course;
2. A course that was added retroactively after the session ended;
3. A course taken in a session prior to fall 2004.

To change grades for any of these courses, a paper form is required. The form is available at the Registrar web site, should be submitted by the instructor to the DEO, then reviewed and signed by the DEO, and sent to CLASPS (120 Schaeffer Hall) for the final, required authorization.

Instructors should notify students (in writing) if the result of changing a previously reported grade is a lower grade.

Changing the Incomplete Mark (I) to a Grade

During the semester immediately following the one in which a mark of I (Incomplete) was recorded, the I mark may be changed to a grade without the approval of the CLAS Academic Programs & Services office. The instructor initiates this change by completing a grade change, using the Grade Change: Instructor link on Osiris and submitting the grade change to the DEO. When the DEO approves the grade change, it is routed to the Registrar's Office for processing.

If the instructor does not submit a grade change by the end of the next full semester, a mark of I will convert to an F, with the I still displayed on Osiris. To change an Incomplete that has converted to F to another grade, follow the same procedure as outlined above, but include an explanation of why the student was allowed extra time to remove the Incomplete. (Please note that summer and winter sessions are not considered semesters. Students finishing an incomplete in the spring semester thus have until the end of the fall semester before the I converts to an F.)

Monitoring Grade Changes

Each department receives a weekly Record Card Grade Change Activity list from the Office of the Registrar. The department checks grade changes submitted against this report, noting any discrepancies on the appropriate page. The corrected report is returned to the Office of the Registrar. Grade changes may also be tracked via the Grade Change Archive feature in Osiris.

Grading Grievances

Students who have a grading grievance must follow the procedures set up under Student Complaints about Faculty Actions in the Student Academic Handbook.