Class Lists
Reporting Grades
Student Attendance
Absences Due to Illness or Emergencies
Class Lists
The Registrar provides class lists to instructors through InfoBank (student information and addresses) and on OSIRIS (official class enrollment). Faculty should review their OSIRIS class list at the beginning of each semester or session.
Instructors may not allow students to attend a course unless they are registered for it by the deadline on the Registrar's calendar. Students who do not wish to earn credit may register as an auditor if given permission to do so by the instructor.
Reporting Grades
Final grades are reported to the DEO for review on OSIRIS. After the DEO approves each class list, the grades are recorded on the permanent record and made available to students through their ISIS account.
In some departments, faculty are required to submit mid-term grades; in other departments mid-term grades are optional.
Please see the College discussion of grades and grading and student records and confidentiality.
Timeliness of Grade Reports
Final grades must be submitted to the Registrar (via OSIRIS) within seventy-two hours (excluding weekends and holidays) after close of examination week (fall and spring semesters); or after the close of the 3-week summer session, regular summer session, or winter session. Specific dates may be found on the Registrar's academic calendar.
All grade reports (including those for independent studies and off-cycle courses) must be turned in by the deadline. Grades are essential to the evaluation of students for graduation, academic probation, or dismissal. If grade reports are late, instructors may be penalized by a delay in paycheck issuance following the delinquency.
Student Attendance
Departmental or instructor attendance and tardiness policies must be clearly stated in the required syllabus.
Students are required to observe the attendance policy announced for the course. If a complaint or issues arises concerning a student absence, CLAS uses the stated policy within the syllabus to adjudicate the problem.
University policy requires that students be permitted to make up examinations missed because of illness, mandatory religious obligations, certain University activities, or unavoidable circumstances. All instructors must comply with this policy. The attendance policy should provide options for making up work missed due to an excused absence.
Instructors may request that students provide documentation for any absence before the student is allowed to make up missed work. An UI absence form is available at the Registrar student forms link. Any such requirement for an absence form should be clearly stated in the course attendance policy on the syllabus.
Students participating in University activities are expected to give each instructor a statement before the absence signed by a responsible official that specifies the dates and times the student will miss class. Authorized activities include participation in athletic teams, the marching band and pep band, debate teams, and other recognized University groups, as well as participation in University field trips, service with the National Guard, and jury duty.
Students should be warned that poor attendance is likely to affect the quality of their work and their success in the course.
Instructors may also consider providing increased structure for entry-level students working on major projects by instituting a series of due dates for smaller portions of the project. This can help students handle the stress of challenging work and may create better attendance on days when assignments are due.
Absences Due to Illness and Emergencies
The College recommends that attendance policies include procedures to accommodate student illness and absences due to emergencies. These policies should be clearly stated on the syllabus and discussed during the first class period.
An instructor might want to remind the class that a student who is absent for more than five days may request that the Registration Center (17 Calvin Hall or registrar@uiowa.edu) notify each instructor of the reason for the absence.
Instructors may also request further documentation of the absence. Absence forms are available at the Registrar's site and instructors may request that students use them if they wish. All such policies concerning attendance must be stated on the course syllabus and reviewed on the first day of class.
If a personal crisis affects a student's ability to complete a course or affects an entire semester's registration, the student should be referred immediately to CLAS Academic Programs & Services (120 Schaeffer Hall).
Instructors also have the option of assigning a grade of Incomplete (I) if all requirements for assigning the I grade have otherwise been met.
Clinicians at the Student Health Service are always willing to discuss issues of illness and accommodation with instructors. Student Health Services offers the following advice:
- Most students are honest and do not invent illnesses or other emergencies to avoid academic obligations.
- Individuals differ markedly in their response to discomfort. Some students can attend class and take examinations when suffering from minor or even serious illness; others have a lower tolerance for pain and stress and their work can be legitimately compromised by even minor illness.
- A student may have a chronic illness that necessitates special arrangements. Early in the semester, ask to be notified of any such condition. If appropriate, students may be referred to Student Disability Services.
- A student may have an underlying condition (such as anxiety disorder, panic disorder, attention deficit disorder, depression, or alcohol or drug dependency) that may be exacerbated by illness. The student may not be willing to disclose this information when asking for a medical accommodation.