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CLAS Home > For Staff >
CLAS Supplemental Funds
When preparing financial transactions such as Purchasing requisitions
or Payroll appointment forms, you need to identify the account for the
expenditure to be charged to. This account is referred to as the Master
File Key or MFK which is up to 40 characters long and divided into10 elements
or fields of information. (Definitions of these codes are on the Accounting
Services' Accounting
Code Manual Table of Contents web site.)
| Fund |
Org |
Dept |
Sdpt |
Grt/Prg |
Inst'l Acct |
Org'l Acct |
Dept'l Acct |
Func |
Ccct |
| XXX |
11 |
XXXX |
XXXXX |
XXXXXXXX |
XXXX |
XXX |
XXXXX |
XX |
XXXX |
When the College of Liberal Arts & Sciences gives supplemental funds
to a department, special coding is used to identify these funds by using
the 8 digit "grant/program" number and the 3 digit "Organizational
Account Code." Some may also require the "Cost Center"
code to identify a faculty member. The following is a list of the types
of funds and appropriate codes.
| Type
of funds |
Org'l
Acct |
Prg
# |
|
| Instructional Allocations: |
|
|
|
| Non-recurring
salaries (e.g., visiting faculty, TA's for Faculty on Leave) |
100 |
5-2575000 |
|
| Recurring Lecturer
(3 yr line) |
150 |
5-2575000 |
|
| CLAS Teaching
Assistants Allocation: |
|
|
|
| Teaching Assistant
CLA block allocation |
000 |
5-2575000 |
|
| TA funds approved
for special use - such as instructor |
130 |
5-2575000 |
|
| Minority TA
allocation |
600 |
5-2575000 |
|
| Travel
Allocation |
|
|
|
| Travel Block |
200 |
5-2584000 |
|
| Suppl Travel |
210 |
5-2584000 |
|
| Faculty Recruiting
Exp. (lodging, food, advertising, etc.) |
220 |
5-2584000 |
|
| New Faculty
Allocations (in offer letters) |
|
|
|
| Start-up Computers |
300 |
5-2570xxx |
|
| Start-up Equipment |
300 |
5-2570xxx |
|
| Startup Other |
310 |
5-2570xxx |
|
| Faculty Moving |
630 |
5-2570xxx |
|
| Renovations |
315 |
5-2570000 |
|
| Equipment
Allocations: |
|
|
|
| Suppl College
Equipment |
320 |
5-2583500 |
|
| Instructional
Equipment |
330 |
5-2569000 |
|
| CLAS Funds for
Computers (not new faculty) |
350 |
5-4500104 |
|
| Other
Allocations from CLAS |
|
|
|
| CLAS/Summer Session Funds |
108 |
5-2560500 |
|
| Renovations
(not for new faculty) |
550 |
5-2571000 |
|
| DCE Partnership Return |
240 |
5-2575000 |
|
| DEO Supplement - Salary |
160 |
52582000 |
|
| DEO Research/Travel |
165 |
52582000 |
|
| Dept Reviews |
610 |
5-2583500 |
|
| Supplemental
GE - not specific |
500 |
5-2583500 |
|
| F&A (ICR)
Block Allocation |
000 |
5-2561000 |
|
| F&A (ICR)/CLAS
Add'l funds (matching) |
510 |
5-2561000 |
|
| First-Year Seminar
|
180 |
5-2563000 |
|
| Ntitle Funds |
000 |
5-2562000 |
|
| ADA Accommodations |
530 |
5-2575000 |
|
| Temporary Staff Wages |
120 |
5-2583000 |
|
| Other
Dept Coding |
|
|
|
| Recurring General
Expense |
0xx |
|
|
| Request to use
GE for Salary (for example - Misc Prof) |
340 |
|
|
| Allocations
from other Sources outside CLAS |
|
|
|
| PR |
000 |
5-2583900 |
|
| Other Allocations |
000 |
5-2583999 |
|
| Provost |
000 |
5-2583902 |
|
| Faculty Scholar Awards |
900-999 |
5-2599000 |
|
| Ntitle Funds |
000 |
5-2562000 |
|
| CLAS Foundation
Funds - Fund 520: |
520 |
80xxxxxx |
|
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