Graduate Students

Appointments

Allocations
Appointment Forms & Reappointments
COGS Contract
Graduate College Block Allocation
Language Competency Flowchart
Offer Letters
Policies Related to Graduate Students
Policies for TA Assignments
Summer Session Assistantships
Tuition Policy
Useful Sites
Contacts

Allocations

Appointments & Reappointments

Graduate Assistant Appointment Paperwork
Paperwork for Appointments on Graduate College Funds
Reappointments for Academic Year
Single Semester Appointments
Termination of Appointment
- For those graduate assistants that are terminated before the end of their appointment, please ad hoc these forms to Pat Arkema as a required approver and include in the remarks section the reason for the termination.

Using the System
New Academic Year or Fall semester Reappointments
Spring Semester Reappointments
Transferring Graduate Assistants
Graduate College reappointments
"How To" Slides

COGS Contract

Graduate College Block Allocation

Contact Donna Welter at the Graduate College
Sample Block Allocation Letter
If a student is being paid off of Graduate College Block Funds for the summer session, s/he must be enrolled in summer courses.
Tuition Scholarships paid off of Graduate Block Funds - email Donna Welter with the name of the student, amount of scholarship money and social security number.
Distribution of allocation is 70% non service awards (e.g. tuition scholarships, fellowships) and 30% Graduate College RA appointments.

Offer Letters

Offers of Graduate Assistantships
- Levels of Appointment
- Minimum Stipends
- Medical and Dental Insurance for Graduate Assistants
- Tuition Rates
- Verification of Oral Communication Skills for New TAs
- Commitments to New Teaching Assistants
- Commitments to TAs with Lighter Assignments in Fall than in Spring
- Written Acceptance of Offer

Offer Letter Templates

Policies Related to Graduate Students

Credential Checks

For Graduate Assistants, educational credentials are verified at the time of admission into their program, and need not be verified again for employment purposes.

Policies for TA Assignments

Summer Session Assistantships

Appointment Overview

All graduate students are able to work up to 100% effort during the 3 month summer session.
RAs and TAs are not required to take summer courses, as long as the student is enrolled in the prior spring or upcoming fall semester.

Graduate College Funds

If a student's summer stipend is being paid off of Graduate College Block Funds, s/he must be enrolled in summer courses.

Summer Session TA's

Summer TAs are managed through Doug Lee, Director,Center for Continuing Education and Programs.
There are specific summer session appointment forms that have been created. These forms do not get routed through CLAS.
There is no specific template for summer TA offer letters. Departments can modify CLAS template for summer session appointments.
Specific language that should be included in summer TA letters "this offer is contingent on the course meeting the enrollment requirement".
The letter outlining summer session budget will come out in late fall.
Sample Summer Budget Letter

Summer Salary Minimums

These guidelines are for teaching assistants with sole responsibility for one or two summer courses, and are based on the 2001-2002 minimum salary rates in the UE/COGS collective bargaining agreement

One Course = 2/9 of a 50% academic year appointment
Two Courses = 2/9 of a 100% academic year appointment
For those Teaching Assistants that do not have sole responsibility for teaching a course, employing units may use their discretion and appoint at percentage levels that more accurately reflect the duty effort.
Note that the rates specified here are minimums, and units may choose to exceed them to reflect variations in effort. Where a department paid a GA more than the minimum salary during the academic year, the salary for the summer session must (proportionately) meet or exceed that amount.

Session I: (3-week session, 1 course)
- Total compensation = 2/9 of 50% academic year appointment or 2/9 * $14,718 = $3,271.00, to be paid June 1.
- Because the effort is compressed into a 3-week period, all of the compensation will be paid in one lump sum. Enter 100% of the compensation in the "Remarks/Payment Schedule" field of the appointment form for the June 1 paycheck.
Session II (8-week session) and Session III (6-week session)
- One Course (2/9 of 50% Appt.): Two Courses (2/9 of 100% Appt.):
  - July: $1635 July: $3270
  - August: $1635 August: $3270
  - Total: $3,271.00 Total: $6,542.00
- For Sessions II and III, enter the payment dates and the amounts (50% of the total salary on July 1 and the other 50% on August 1) in the "Remarks/Payment Schedule" field of the appointment form.

Tuition Scholarship Policy

Overview of New Mandatory Tuition Scholarship Policy

Effective with the fall 2003 academic term, all bargaining unit employees (COGS) appointed for a total of 25% or more for the entire semester, academic year or fiscal year will be assured a minimum tuition scholarship.
For appointments appointed on non-050 account the mandatory graduate tuition scholarship will be charged to the appointing account unless another account is provided to the Graduate College at (grad-gats@uiowa.edu). A 500/510 account cannot be used for the tuition scholarship unless it is the appointing source.
For appointments appointed on a 050 account and the department/program awarded the student a tuition scholarship from another source of funding; the following information (student’s name, SS #, amount of scholarship and funding source) needs to be sent to the Graduate College (grad-gats@uiowa.edu).

Useful Sites

Contacts

Raúl Curto, Executive Associate Dean, 240 SH
Allocation of funds for TAs; referral of graduate student grievances on matters covered by the UE/COGS collective bargaining agreement

Helena Dettmer, Associate Dean for Academic Programs, 120 SH
TA preparation and supervision

Jen Reynolds , Senior Accountant
TA allocation and appointment forms

Kevin Ward, Director, Employee and Labor Relations, 121-20 USB
Provisions of the UI/COGS collective bargaining agreement

Donna Welter, Administrative Assistant II, Graduate College, 205 GilH
Graduate College Funds

Doug Lee, Director, Center of Continuing Education Continuing Education, 116 IC
Summer Session Appointments

The University of Iowa

College of Liberal Arts & Sciences

For Students